All Microsoft Word File Formats Explained: A Complete Guide for Every User

Last Updated: 11 Jun, 2025

Microsoft Word is one of the most widely used word processing applications in the world. From academic writing to business documentation, it’s a staple across industries. But many users aren’t aware of just how many Microsoft Word file formats are available—and when to use each.

In this guide, we’ll walk through every major file format supported by Microsoft Word, explain its purpose, and help you choose the right format for your needs.

What Are Microsoft Word File Formats?

Microsoft Word file formats refer to the different types of file extensions that Word can open, edit, or save. These formats range from fully editable documents to final versions suitable for distribution or web publishing.

Let’s dive into the full list.

Full List of Microsoft Word File Formats

1. .doc – Word 97–2003 Document

• Description: Legacy format used in Microsoft Word versions before 2007.
• Use Case: For compatibility with older software.
• Note: Larger file sizes, lacks support for modern features.
• Read About: DOC

2. .docx – Word Document (Open XML)

• Description: The current standard Word document format.
• Use Case: Everyday document editing, sharing, and collaboration.
• Note: Smaller files, supports images, charts, SmartArt, etc.
• Read About: DOCX

3. .dot – Word 97–2003 Template

• Description: Template format for creating consistent documents in older Word versions.
• Use Case: Reusable formats for Word 97–2003.
• Read About: DOT

4. .dotx – Word Template (Open XML)

• Description: A modern Word template format without macros.
• Use Case: Standard templates for resumes, invoices, etc.
• Note: Doesn’t allow macro execution.
• Read About: DOTX

5. .dotm – Word Macro-Enabled Template

• Description: Template format that includes macros (VBA scripts).
• Use Case: Automating repetitive tasks with templates.
• Note: Used in organizations and advanced setups.
• Read About: DOTM

6. .docm – Word Macro-Enabled Document

• Description: Like .docx but supports embedded macros.
• Use Case: Advanced Word documents requiring automation.
• Security Tip: Always check macro-enabled files for safety.
• Read About: DOCM

7. .rtf – Rich Text Format

• Description: Cross-platform text format with basic formatting.
• Use Case: Transferring formatted text between different systems.
• Read About: RTF

8. .txt – Plain Text

• Description: Unformatted text file.
• Use Case: Notes, code, or when no formatting is needed.
• Read About: TXT

9. .xml – Word XML Document

• Description: A structured XML version of a Word document.
• Use Case: Data processing, integrations, or custom formatting workflows.
• Read About: XML

10. .pdf – Portable Document Format

• Description: Fixed-layout format ideal for sharing and printing.
• Use Case: Finalized documents like resumes, reports, and eBooks.
• Read About: PDF

11. .xps – XML Paper Specification

• Description: Microsoft’s alternative to PDF.
• Use Case: Rarely used; may appear in legacy document archives.
• Read About: XPS

12. .odt – OpenDocument Text

• Description: An open-source document format used by LibreOffice and OpenOffice.
• Use Case: Interoperability with non-Microsoft office suites.
• Read About: ODT

13. .htm / .html – Web Page

• Description: Document saved as a web page.
• Use Case: Publishing documents online as HTML content.
• Read About: HTML

14. .mht / .mhtml – Single File Web Page

• Description: Archive format for saving a web page and its resources in one file.
• Use Case: Offline viewing of web content.
• Read About: MHTML

15. .wps – Microsoft Works Document (Legacy)

• Description: Used by the now-discontinued Microsoft Works.
• Use Case: Accessing or converting very old files.
• Read About: WPS

Which Microsoft Word File Format Should You Use?

Here’s a quick reference guide:

Conclusion

There’s more to Word than just saving as .docx. By understanding the full range of Microsoft Word file formats, you can make smarter choices when creating, sharing, or archiving your documents. Whether you’re a power user or just want better compatibility across devices, knowing the right format for the job can save time and reduce frustration.

Looking to convert or work with specific formats? Microsoft Word offers Save As and Export options to easily switch between formats depending on your need.

See Also

• Difference Between DOC and DOCX
• WAV vs. MP3 for Podcasters: What’s the Difference?
• MP3 vs. MP4: Which Is Better and What’s the Difference?
• What is MP4 File Format and Everything You Need to Know
• JPEG Files Explained – Everything You Need to Know
• JFIF - JPEG File Interchange Format